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Camp Policies
It's important to understand how a ministry functions. It helps you understand what your expectations can and should be. We've tried to list a variety of the most frequently inquired areas. If you still aren't sure about a question you have, contact us for more information.
Abuse/Neglect Awareness Reporting
Abuse can be physical, sexual or emotional. We are legally required to report any suspected child abuse or neglect. Our main priority is the welfare of all our campers.
Camper Discipline
Counselors and staff of Impact 2818 Outdoor Ministries do not use physical punishments as a means of discipline. Disruptive students may lose privileges and opportunities. Parents will be contacted if behavioral issues continue and cannot be resolved.
Counselor to Camper Ratios
Primary through Junior High Campers are under the supervision of at least two counselors/staff at all times.
Primary (grades K-2) – 2:10
Early Elementary (grades 3-4) – 2:12
Elementary (grades 5-6) – 2:14
Jr. High (grades 6-8) – 2:16
Sr. High (grades 9-13) -- 2:20
Dress Code
We believe that modesty and respect are the best approach to dress at camp. We ask that students honor God and respect themselves without causing distractions to other students in their dress.
Emergency Contacting
The safety and well being of our campers is our highest priority. In the event of situations involving injury, accidents, medical need, repetitive behavioral problems, etc., parents will be contacted. Please rest assured that your child is in safe hands and we will contact you should there be any problems.
Homesickness
Homesickness can occur at camp, even among experienced campers. At Impact 2818 Outdoor Ministries Camps, we encourage homesick campers to stay to the end of the event to allow them to truly experience camp. Our staff and volunteers are trained to help children through homesickness so that they have a great and positive camp experience. In the event that a camper becomes severely homesick, parents will be called by either the spiritual director or the camp manager so that the best decision can be made regarding their child.
Late Arrival & Early Departure
There are no part-time registrations. The Spritual Director must approve any instances of late arrival or early departure.
We discourage late arrival and early departure for the benefit of the camper.
The success of a camping experience is dependent upon full-time participation.
In the event of an early departure or late arrival no fee refund/pro-rating will be provided.
In the event of any late arrival or early departure, transportation is the financial and physical responsibility of the camper’s family.
Medical
All Impact 2818 Outdoor Ministries program staff are CPR and First Aid Certified. Any treatment of campers is done in accordance with our First Aid Protocol & Procedure book.
All medication must be brought in its original labeled container and given to the Camp Medic at Check-In on the first day of camp.
All camper medication is stored and administered by the Camp Medic. Inhalers, bee-sting kits and epi-pins are exceptions and are carried by the camper’s counselor (by them, if Sr. High) and administered as needed.
Photo & Video
Photos and video will taken of you camper while at camp and may be used for publicity purposes by Impact 2818 Outdoor Ministries.
Additionally, many photos and some video will be uploaded to our facebook fansites. Directors and staff at each event will be posting updates throughout the day along with some photography and comments to help you know what is going on. You do not need to be a facebook user to access these sites.
Registration
100% payment is required to register for camp.
Registration closes one week prior to the start date of that camp.
Only parents or guardians can register a camper for camp. (Please help us out and don't register campers who aren't your own children.)
There are three ways to register for camp: a) Online. b) Mail it in. c) Fax it in.
Registration Cancellation
$75 of the registration fees serve as a non-refundable deposit. The remainder of the registration fee will be refunded as long as notification of cancellation is received two weeks prior to the start date of that camp. These allowances are at the discretion of the Registrar Program Manager. No refunds or fee transfers will be made for those who fail to show up on Check-In Day without notice.
Registration Fees
The Prices listed in the brochure and on the web are the base price for camp. Register anytime through the "Third Monday in April", each year, before an additional $20 is added to the base cost of camp. Impact 2818 now only has one price increase throughout registration.
Registration Transfer
Wait List Transfer - See Waiting List Policy
All Other Transfers - In the event that a participant becomes unable to attend the camp they’ve registered for, the Registrar will transfer them to a camp of the same price for a fee of $15. If there are no other programs of the same price scheduled for that Calendar year, then an even transfer is not possible. The participant may choose to attend a different priced camp and would either be refunded the difference or pay the additional balance. If no other event option is selected, see Registration Cancellation. All transfers must be completed 2 weeks prior to the start of camp.
Roommate Requests & Cabin Assignments
We try our best to honor all roommate requests; however, we cannot guarantee requests.
The volunteer leadership team makes cabin assignments for Primary, Early Elementary, Elementary, and Jr. High camps.
When a camper wishes to room with another camper(s), all campers must list each other as a roommate request on the registration form. Requests grouping more than 3 campers will not be carried out fully and a judgment call by the volunteer leader will decide who to pair together.
Visitors
Pastors and youth/children workers are encouraged to visit campers during their week of camp. Upon arrival, please check-in at the camp office. It is required that all visitors remain unobtrusive to the program and respect the active leadership in progress.
Impact 2818 Outdoor Ministries does not offer parent visitation days.
Parents or guardians are discouraged from visiting and phoning a camper during their week of camp. Personal contacts from parents can have negative effects regarding homesickness and community building times. Remember, if there is a problem with your child, we will contact you.
All other visitors are not allowed at camp for any reason.
Volunteer/Staff/Visitors Screening
The welfare of our campers and guests is our utmost priority. Every individual on site, with the exception of campers, is run through the National Sex Offender Public Registry.
Waiting List
In the event a camp is full, a camper can elect to be placed on a waiting list. If spots become available, the family will be contacted by the Camp Registrar to make a transfer. Available spots are filled on a first-come first-serve basis.
In the event a spot does not become available for the camp you desire, a no-fee transfer is available. Wait list cancellations fall under the Registration Cancellation Policy.
Weather
Weather is monitored 24 hours a day. Camp Staff will alert leaders of possible severe weather approaching. All camp leaders are trained on where to take campers in the event of severe storms.
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